S.2498

Expands the obligations of employers to create, maintain and retain their employees' personnel records, it requires that records be retained for at least 3 years after employee's termination. It also increases the financial penalties for each violation.

Introduced·2/6/26
Introduced Text

Rhode Island S2498 expands employer obligations for employee personnel records, requiring retention for three years post-termination and increasing.

Rhode Island S2498 mandates that employers create, maintain, and retain employee personnel records, including details like job title, pay rates, and performance evaluations. It requires these records to be kept for at least three years after an employee's termination. The bill also raises the financial penalties for violations from $1,500 to $3,000 per incident. This act will take effect on January 1, 2027.

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  • Overview
  • Core Provisions
  • Implementation
  • Impact
  • Legal Framework
  • Critical Issues

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Where it stands

Current
Labor and Gaming Committee
Next
Committee decision

Sponsors

DDDDDD
6
0
Democratic CaucusRepublican Caucus

Roll Call Votes

Senate Committee on Labor & Gaming: Be held for further study

8 Yea

DDDRDDDD

0 Nay

1 Absent

D

Calendar

Mar 4

12:00 AM

Senate Labor and Gaming Hearing

History

Mar 4

Senate

Committee recommended measure be held for further study

Feb 27

Senate

Scheduled for hearing and/or consideration (03/04/2026)

Feb 6

Senate

Introduced, referred to Senate Labor and Gaming